ActonArt

Drawing School

 

ActonArt Policies

Covid-19 Precautions

Covid-19 In-studio protocols & procedures



Currently we are assuming there will still be a need to maintain safety protocols and social distancing when studio classes begin this fall. To provide the safest environment for students and teachers we will be following the procedures listed below during the 2021-22 academic year which begins in September 2021.

** PLEASE NOTE THESE GUIDELINES ARE SUBJECT TO CHANGE BASED ON THE FLUIDITY OF COVID-19 AND RELATED GUIDANCE FROM THE COMMONWEALTH OF MASSACHUSETTS AND THE CDC. **

Monitoring for Symptoms
Do not to send your children to the studio if any of the following symptoms are detected:
• Fever (above 100.0° Fahrenheit prior to any medication), chills, or shaking chills
• Cough (not due to other known cause, such as chronic cough)
• Difficulty breathing or shortness of breath
• New loss of taste or smell
• Sore throat
• Headache, when in combination with other symptoms
• Muscle aches or body aches
• Nausea, vomiting, or diarrhea
• Fatigue, when in combination with other symptoms
Nasal congestion or runny nose (not due to other known causes, such as allergies) when in combination with other symptoms

If students have any of these symptoms, they should get a test for active COVID-19 infection prior to returning to school. All close contacts should get tested or self-quarantine for 14 days after the last exposure to the person who tested positive.

Covid Safety procedures—In Studio

PRE-CLASS

• Families are responsible for assessing the health and well-being of their children prior to arriving at the studio. We have made the studio as safe as possible, but nothing can offer complete protection when the air we breath is the primary route of transmission. Despite all precautions an ill child will still present some risk to others.

• Since most of our program is being offered as In-Studio AND Online (Simultaneous) classes, no student has to miss a class due to the smallest concern about their health. We will provide every student registered as an IN-STUDIO attendee with the username and password combination needed to attend via the Online Zoom class any time they choose. You will never have to miss a class by “playing it safe” and keeping your student home.


ARRIVALS

• Late arrivals have never been acceptable in ActonArt classes. We cannot accommodate the delays that late arriving students create and this is further complicated by Covid protocols that in place to keep everyone safe. Please plan to arrive on time or slightly early weekly. If you do arrive too late to enter a class request an online make up if possible.

• Everyone entering the studio MUST wear a mask. Masks will be available for anyone who did not bring their own.

• Hand sanitizer will be available and should be used as students enter their assigned studio.

• DROP-OFF: With certain exceptions, students must enter the building by themselves. Parents or guardians will only be allowed inside the building for students age eight and under and only to take them to or from the appropriate drop-off or pick-up location, or if there is a special circumstance that makes the presence of a parent or guardian absolutely necessary.

• Parents should accompany young children from the parking lot up the entry ramp to the entry alcove. We ask that parents allow their children to walk in and down the hallway alone (please refer to the Drop-Off note above). We have put color coded lines on the floor to direct them to the correct studio for their class. Class COLOR CODES will be posted in the lobby so parents can tell children what color to follow.

• If parents feel they must accompany the youngest children into the studio we ask that you leave via the SIDE DOOR EMERGENCY EXIT, to avoid congestion in the hallway. This exit is accessed through Studio-C, and down a flight of stairs. You will exit on the ground floor on the Pope Road side of the building. You will need to walk around the front of the building to return to the rear parking lot.

• Unfortunately, at this time we cannot allow parents to wait in the lobby of the studio. We look forward to a near future when conditions will allow us to once again provide the option for people to sit in our lobby and wait.

• We recognize that there are valid reasons for some people to avoid vaccination. We respectfully request that anyone not vaccinated not enter the studio. Please contact us before classes begin and if needed we will make arrangements to escort anyone you are dropping off, or picking up.



IN-STUDIO

• Class sizes have been limited to eight students so that everyone will be sitting with a minimum of 3 feet of space between them. In some locations there will be more than 4 feet of space. Space between teacher and the closest students will be five to six feet.

• Students will be sitting with a minimum of 3 feet of space between them. In some locations there will be more than 4 feet of space.

• We encourage parents or caregivers to have children attend to bathroom needs before arriving at the studio. We can only allow one person in the studio bathrooms at a time.

• Shared studio supplies that can be UV light treated without damaging them will be routinely sterilized.

• Nytril (non-latex) gloves will be available in the studio for anyone who wishes to avoid contact with unsterilized shared supplies.

• Students should keep the supplies they are using close to them and not share, or use anyone else’s supplies during class.

• Our entire HVAC system was replaced and updated two years ago. It has multiple filters and has been upgraded this summer with a UV sterilization system that kills 98% of all viral and bacterial material that passes through it. It mixes fresh and recirculated air and UV sterilizes both constantly. Each studio has a high-capacity, free-standing HEPA air filtration unit that filters air locally in each studio. These systems are most effective with the windows closed. We are however able to open windows too.

• High contact surfaces will be disinfected daily with an EPA-approved-for-Covid product.

• The studio will be minimally staffed at all times to reduce direct-contact. We are happy to speak via phone, Zoom meeting, or email to answer questions, resolve any issues that may occur. If you do wish to speak directly with a teacher please let us know (by phone or email) and we will arrange for you to speak with them as you prefer.


DEPARTURES

• At the end of class we ask that students take their project artwork home with them. We cannot provide in-studio portfolios at this time due to the congestion that routinely occurs at the end of classes.

• We recommend that students use hand sanitizer as they leave the studio, however they should take precautions to protect their project artwork. Alcohol based sanitizer can damage exposed artwork.

• At this time we are unable to provide our regular weekly project presentation to parents and caregivers at the end of each class. We hope to provide either a video overview, or a web based presentation of the weekly projects, both of which would be accessible on our web site.

• PICK-UP: With certain exceptions, students must enter the building by themselves. Parents or guardians will only be allowed inside the building for students age eight and under and only to take them to or from the appropriate drop-off or pick-up location, or if there is a special circumstance that makes the presence of a parent or guardian absolutely necessary.

• Depending upon the conditions we observe when classes end we MAY ask students to leave via the SIDE DOOR EXIT. We will notify you of this if we believe the alternative exit path is warranted. We will provide more information regarding this as classes approach and begin.


POSITIVE CASES

If ActonArt is notified of anyone testing positive who attends, or teaches classes we will work with the Board of Health as required for contact tracing.

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TRIMESTERS

2021-22 TRIMESTER SCHEDULE — Drawing classes and Fine Arts curriculum span the entire school year. Classes meet once a week and are ongoing from September 8, 2021 through June 19, 2022, followed by a summer program. The Academic School Year is divided into three 12-week trimesters. Consistent participation is encouraged to maximize artistic skill building and confidence. Full trimester tuition and $25 non-refundable Annual Registration Fee and a completed registration form are required to hold student’s place in class. Students may enroll at any time during the year if there is availability.

FALL TRIMESTER: 12 Classes - Wednesday, September 8 through Saturday, December 5
WINTER TRIMESTER: 12 Classes - December 6 through March 19
SPRING TRIMESTER: 12 Classes - March 20 through June 25 (last Sat. class is 6/19)
SUMMER SESSIONS
- 6 classes - June 27 through August 5

FALL REGISTRATION normally begins on August 1st each summer and every spot in all classes is open for registration. ActonArt does not provide any guaranteed placement for former/current students during the Fall trimester registration period.
SUMMER SESSIONS, like the Fall trimester, are fully open to anyone and no placements are guaranteed to former/current students.
 

TUITION, DISCOUNTS & REFUNDS

Upon submitting the registration online you will be emailed a receipt confirmation which contains a copy of the class information you submitted. THIS PAGE DETAILS TUITION DUE FOR ALL CLASSES. You can use our Tuition Calculator to figure out total tuition due including pro-rating, discounts and registration fees. IF YOU STILL HAVE QUESTIONS please email us or call 978-266-1600. If there is any problem placing a student in the requested class we will contact you soon after we receive your registration. We will confirm all students approximately 3 to 5 days before classes begin. It is not possible to do this earlier because we routinely have to shift students around to accommodate change-of-class requests, other program conflicts, etc.

Since ActonArt does not accept credit card payments we will hold your registration while waiting to receive payment. Online registration is time/dated and WILL TEMPORARILY SECURE a student's place in class in the order of receipt. Fall class payment is due within 7 calendar days of registration and no later than the first class if less than a week remains before the first class. It can be sent via U.S. Postal Service (see address below) or hand-delivered to the studio as a check or cash payment. Upon receipt of payment we will complete your registration. Pending registrations NOT PAID within 7 days (or prior to the first class if less than 7 days remain) may be canceled. Please call us at 978-266-1600 if you have any questions. We will contact you if there are any questions or problems with your registration request.


Tuition —2021/2022 trimester tuition rates are indicated on the Tuition page or the Summer tuition page. Tuition is due no later than seven (7) calendar days after registration is submitted and can be paid via PayPal (invoices are sent via email) or by check, personally delivered to the studio or mailed to: ActonArt, P.O. Box 2743, Acton, MA 01720.

Late Tuition Payments —Once tuition is past due an additional Late Fee charge of $25 may be required to complete your registration.

Discounts — Discounts are available for families with multiple students, home-schoolers and senior citizens. Discounts are available only on full trimester, or complete class series. Discounts cannot be applied to any pro-rated classes.
 
Refunds & withdrawals — ActonArt does not provide tuition refunds for classes missed by students, or as a result of student withdrawal. Refunds will be granted only when a class/program is cancelled by the school and not rescheduled, or if a student registration that includes the tuition payment is received for a class which is full. If other circumstances do warrant a refund, ActonArt may retain registration fees if there are costs associated with the withdrawal or refund that we must pay.

Right to cancel — Actonart reserves the right to cancel any class or workshop that does not meet a minimum number of students. Appropriate refunds will be provided if payments have been received in advance.

ADDITIONAL FEES

Returned check fee — Tuition paid via checking accounts with insufficient funds will require a fee equal to the fees we incur from our bank.

 

CLASS CHANGE REQUESTS & WITHDRAWALS

Class Change Requests — Families may request a class change for any reason. If we are able to place their student as requested we will do so. There is no charge for a single class change per trimester. Any additional class change requests in a trimester may incur a charge of $25.
 

TRIMESTER WITHDRAWALS - Students who withdraw from classes prior to a trimester class start date will be refunded tuition according to the following schedule:
  • 100% refund minus reg. fee if written notice of withdrawal is given more than two weeks prior to class start date;
  • 50% refund minus reg. fee if written notice of withdrawal is given between 1 to 14 days prior to class start date;
  • 0% refund if written notice of withdrawal is provided on or after the class start date.
  • Full refunds may be offered if the withdrawal vacancy can be filled immediately.

SUMMER CLASS/PROGRAM WITHDRAWALS - There is a $50 non-refundable deposit built into summer tuition. Class/program participants who withdraw prior to June 15, 2020 will receive a tuition refund minus the $50 fee. NO refunds will be provided to participants who withdraw after June 15, 2021.

 

ARRIVALS, DEPARTURES & MISSED CLASSES (In-studio)

 
Arrivals and Departures — ActonArt classes ALWAYS START ON TIME and students need every minute of the class time to work on projects. We must take a strong stand on delivery and pick up of your children at the designated times of the class. It is essential to arrive on time. Late arrivals are disruptive to every other student and penalize them even though they arrived on time. Students who arrive late may be denied admission if the project has already been started.

STUDENTS WHO ARRIVE LATE SHOULD BE ACCOMPANIED BY A PARENT OR GUARDIAN. LATE ARRIVING STUDENTS MAY NOT BE DROPPED OFF AT THE DOOR. EACH STUDIO DOORWAY WILL REMAIN OPEN UNTIL 5 MINUTES PAST THE PUBLISHED START-TIME OF THE CLASS. ONCE THE STUDIO DOORS ARE SHUT NO LATE STUDENTS WILL BE ADMITTED. Students must be picked up promptly at dismissal time. Parents of children age 8 and under should come into the studio at the time of dismissal and accompany their children. We have arranged for a limited number of drop-off /pick-up parking spaces at the rear of our studio building to facilitate a quick transition.

We do not wish to impose inflexible policies on our students or families but the impact from late arrivals is serious enough that we must enforce this consistently. Every week, the first minutes of class are important to introduce the project, explain the learning objectives and teach students how to organize their thinking around the "process" we will follow. To accomplish this the studio environment must stimulate and engage them, allow them to focus without distraction and integrate information about both the drawing and the process. Late arrivals can negate all of these desired results for the entire class. Timely arrivals will go a long way to help us maintain the quality of our classes and give students all their allotted time to finish up projects in class. Please allow adequate time to arrive at the studio on time for the beginning of the class.

Missed Classes & Make-ups

ACTONART DOES NOT PROVIDE CREDITS OR REFUNDS FOR MISSED CLASSES.

STUDENTS MAY REQUEST A MAKE-UP CLASS VIA EMAIL. MAKE-UP CLASSES WILL BE PROVIDED AS ONLINE VIDEOS. ACTONART WILL AUTOMATICALLY OFFER AN OPTIONAL IN-STUDIO MAKE UP CLASS IF THERE ARE OPEN SPOTS IN ANY IDENTICAL LEVEL CLASS DURING THE CURRENT PROJECT WEEK. THE MISSED PROJECT MUST MATCH THE CURRENT WEEKLY PROJECT. VIDEOS MAY NOT BE AVAILABLE OR APPROPRIATE FOR ALL CLASSES. IN SUCH CASES MAKE-UPS WILL BE ARRANGED ON A PER REQUEST BASIS BUT CANNOT BE GUARANTEED.

IN-STUDIO MAKE-UPS ARE AVAILABLE ONLY IN CLASSES WHICH HAVE OPENINGS DUE TO AN ABSENCE OR ARE NOT FULLY ENROLLED, AND MUST BE IN THE SAME CLASS LEVEL. This is a limited, first-come, first-served arrangement and once a class is full it is closed for additional make up students. ALL FULLY ENROLLED CLASSES ARE CLOSED FOR MAKE-UPS.

We have surveyed a number of local organizations and know that our policy is among the most flexible. Many curriculum-based art or music organizations offering group classes simply state that there are NO make-ups available.

ACTONART WILL PROVIDE one (1) video make-up class per trimester to students who have missed a foundation class as a courtesy. Many students do not miss any classes during a trimester and a smaller number miss only one. In special circumstances (long term illness, injuries, etc.) ActonArt will attempt to accommodate on a per case basis.

During the winter months conditions may force ActonArt to cancel classes. ActonArt will provide all students who have classes cancelled with make up classes either in-studio or as online videos. In-studio make up classes will NOT be offered at the same time as the regular class and will likely be held on either a Friday or Sunday. Video classes will be recordings of the identical project that was missed. There will be a time delay to produce videos before they are available to students. Videos will be provided via emailed links even if the trimester has ended and students are not in class when the video becomes available.

All requests for make-up class videos must be submitted via email.

STUDENT BEHAVIOR, BATHROOMS & MORE

Student Behavior — ActonArt classes are designed to provide the best possible learning experience for every student. Our standards are high and we constantly measure our performance. To create and maintain this environment we must require appropriate behavior from our students. Any activity which distracts/disrupts other students in the class (including late arrival) is unacceptable. Students will always be given reasonable opportunities to modify unacceptable behavior and remain in a class. However, if students persist with classroom disruptions we have no choice but to remove them. We understand that many children have behavioral and/or learning disabilities which may influence their classroom behavior. The ActonArt experience can greatly benefit these children, and we will always try to be as flexible as possible, however we cannot allow any class to repeatedly be disrupted. Please help us to help your children by reinforcing these classroom requirements. If you have questions or concerns please speak with us.

Class Observation — We strive to create a quiet, non-judgemental, safe environment where students are free to explore and create their art. If you choose to remain at the studio during your child's class you are welcome to wait in our lobby/gallery. Our studios have been designed with windows to provide clear visibility to permit viewing both in and out. Please try to remain discreet, and do not allow siblings or other children to gather at, or peer in during class. If the class is distracted by outside activity we shall have to ask observers to leave.

Bathrooms — The bathrooms at ActonArt are public bathrooms in the hallway directly outside our studios. We encourage all parents to make sure that children use the bathroom prior to class. ActonArt staff cannot accompany any children to the bathroom in the event that they need to use the facilities.